Post your OSHA form 300A by February 1st.
By February 1, 2012, non-exempt employers must post OSHA Form 300A (or an equivalent) containing a summary of the total number of job-related injury and illnesses that occurred the year before. OSHA also requires additional information to be supplied on the Form including the total amount of hours worked in 2011 and other details. The Form must be posted in a conspicuous place (or places) where notices to employees are customarily posted, and must remain posted through April 30, 2012.
Prior to posting the Form, a company executive is required to certify that “he or she has examined the OSHA 300 Log and that he or she reasonably believes, based on his or her knowledge of the process by which the information was recorded, that the annual summary is correct and complete.” An appropriate company executive is any of the following: (a) an owner of the company (if a sole proprietorship or partnership); (b) an officer of the corporation; (c) the highest ranking company official working at the establishment; or (d) the immediate supervisor of the highest ranking company official working at the worksite. Employers need not post the OSHA 300 Log (only post the OSHA Form 300A), but employees and former employees are allowed to review the OSHA 300 Log.
Many employers may be exempt from the posting requirement. If your company has fewer than ten (10) employees, then it need not post this information. Also, if your company is in one of the industry groups specified by OSHA, then it need not post OSHA Form 300A. All employers covered by OSHA, regardless of size and industry, however, must report to OSHA any workplace injury related fatality or hospitalization of three (3) or more employees within eight (8) hours.
It is important for every covered employer to comply with OSHA’s requirements, and to take appropriate steps to maintain accurate records. OSHA can cite a company for its failure to comply with these posting and/or other recordkeeping requirements. To help employers better understand the requirements, OSHA has provided OSHA 3168 Publication which provides some FAQs and OSHA contact information.
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