Labor Commissioner

New FAQs and Notice Form to Comply with California Immigrant Worker Protection Act


New FAQs and Notice Form to Comply with California Immigrant Worker Protection Act

Recently, the Labor Commissioner’s Office published FAQs and a template notice form to help employers comply with the new California Immigrant Worker Protection Act (AB 450).  The new law went into effect on January 1, 2018, and is codified as California Labor Code section 90.2.

In essence, per the Labor Commissioner, the “law sets forth certain prohibitions on employer conduct if an immigration enforcement agent seeks to enter the employer’s place of business or requests employee records, subject to certain specified exceptions.  It also mandates that employers comply with specific notice requirements to employees if the employer receives notice from an immigration agency of an upcoming inspection of I-9 Employment Eligibility Verification Forms or other employment records.  Finally, it prohibits employers from reverifying employment eligibility of any current employee at a time or in a manner not required by federal immigration law.”

What Does the California Immigration Worker Protection Act Mean For Employers?

First, California employers must notify their employees within 72 hours of any immigration law compliance inspection or audit initiated by federal agencies, for example the U.S. Immigration and Customs Enforcement (ICE) agency.  Employers can provide notice by using the template form published by the Labor Commissioner and available here:  Labor Code Section 90.2 Notice to Employee.  The form is also available in Spanish here.  Employers must provide the completed Notice to employees within 72 hours of the agency’s request.  A copy of the agency’s inspection request, and any accompanying documents, must also be provided to employees with the Notice.

Second, California employers must “provide to each current affected employee, and to the employee’s authorized representative, if any, a copy of the written immigration agency notice that provides the results of the inspection of I-9 Employment Eligibility Verification forms or other employment records within 72 hours of its receipt of the notice. Within 72 hours of its receipt of this notice, the employer shall also provide to each affected employee, and to the affected employee’s authorized representative, if any, written notice of the obligations of the employer and the affected employee arising from the results of the inspection of I-9 Employment Eligibility Verification forms or other employment records. The notice shall relate to the affected employee only and shall be delivered by hand at the workplace if possible and, if hand delivery is not possible, by mail and email, if the email address of the employee is known, and to the employee’s authorized representative. The notice shall contain the following information:

  1. A description of any and all deficiencies or other items identified in the written immigration inspection results notice related to the affected employee.
  2. The time period for correcting any potential deficiencies identified by the immigration agency.
  3. The time and date of any meeting with the employer to correct any identified deficiencies.
  4. Notice that the employee has the right to representation during any meeting scheduled with the employer.”

Third, California employers are prohibited, with some exceptions, from “providing voluntary consent” to allow immigration agents to enter “nonpublic areas of a place of labor” without a judicial warrant.  Similarly, California employers are prohibited from “providing voluntary consent” to allow an agent to access, review, or obtain employee records without a subpoena or court order.  Note, however, that government immigration agencies (like ICE) may still request an employer’s I-9 verification records by serving a Notice of Inspection to the employer.

New Penalties For Violations of Labor Code 90.2

The Labor Commissioner and California’s Attorney General have the responsibility and power to enforce the provisions of the new Labor code.  Employers that violate provisions of Labor Code 90.2 can face civil penalties between $2,000 to $5,000 for a first violation and $5,000 to $10,000 for each subsequent violation.

For More Information:

The California Labor Commissioner and California Attorney General have published FAQs regarding this new law, which can be found here:  The Immigrant Worker Protection Act (Assembly Bill 450) Frequently Asked Questions.  Our office also partners with excellent attorneys who specialize in Immigration for Employers who can provide further information on these developing laws and issues.

For over 21 years, James has provided day-to-day counseling and advice to employers regarding compliance with employment laws, and reducing risks of employment-related claims and lawsuits. He also provides vigorous and strategic litigation defense when claims and lawsuits do arise.  In 2018, James is serving as the President of the Contra Costa County Bar Association, and has been on the Board for many years.

DISCLAIMER: Information provided on this website is not legal advice. It does not create an attorney-client relationship. Nor should you act on anything stated in this article without conferring with the Author or other legal counsel regarding your specific situation.